General Conference & EXPO Information

Dates & Times

Thursday, January 30, 2025 – Friday, January 31, 2025

Move-In

Tuesday, January 28, 2025: 4:00 PM – 7:00 PM*
Wednesday, January 29, 2025: 8:00 AM – 8:00 PM
Thursday, January 30, 2025: 7:00 AM – 9:00 AM**

* This timeslot is reserved for firms who have 400 sq. ft or more booked. Special arrangements will be made direct with these firms.

** If you intend to move in the morning of the show please be sure to make that known to Show Management.

Super EXPO 2025 Hours

These are the hours that exhibitors who are using the either the video or text chat should have staff available for attendees to ask questions.

Thursday, January 30, 2025: 9:30 AM – 5:00 PM
Friday, January 31, 2025: 9:30 AM – 3:30 PM

Move-Out

Friday, January 31, 2025: 3:30 PM – 10:00 PM

Location

Metro Toronto Convention Centre Hall “C”
255 Front Street West, Toronto, Ontario M5V 2W6
Tel: 416.585.8000
FAX: 416.585.8224

Key Personnel

Exhibitor Registration

Registration will be done through vFairs, a contractor for the OLA. Exhibitors must register personnel who will staff their booth during the show. Through the portal you can register all staff (and make changes up until end of day on January 22). You can use the Author Signing and EXPO VIP forms to register guests for badges. By registering before the event you can ensure badges are printed and available on-site when you arrive. Personnel involved in the move-in need not be badged on Wednesday or after 3:00 PM during move-out on Friday. Each registered company is entitled to the following number of badges for their personnel:
Single Booth (100 sq. ft.) – 4 badges
Double Booth (200 sq. ft.) – 6 badges
Triple Booth (300 sq. ft.) – 7 badges
Quadruple Booth (400 sq. ft.) – 8 badges
larger than 400 sq. ft. – 12 badges
Small Firms and NFPs may request 2 badges

Additional exhibitor badges may be ordered subject to Show Management Approval. The cost is $15.00 each (including HST).

Wifi

Wireless Internet access will be available in the Metro Toronto Convention Centre this year for everyone to use. The service will be available in meeting rooms, hallways, public spaces, and on the exhibit floor during Show Hours (Thursday and Friday). This extended access is meant for casual Internet usage such as email, surfing, and social media. This service is not appropriate for exhibitors with professional, business critical requirements. Exhibitors needing Internet access for demonstrations or payment transactions must use the standard wired and wireless Internet services.

Education Programs

The EXPO is only one critical part of the educational process at the OLA Super Conference. OLA Super Conference also has over 200 programs, workshops, and keynotes offered in conjunction with the EXPO. These programs take place in the Metro Toronto Convention Centre and the adjoining Intercontinental Hotel on January 29 to January 31, 2025. The Ontario Library Association strongly urges exhibitors to take advantage of the opportunity to attend workshops and interact with members at every possible opportunity.

Any program-related questions, please contact the Ontario Library Association at superconference@accessola.com.

Public Address System

In 2025 a limited use will be available for companies promoting special guests at their booths (excluding author events listed on signage and conference app). Other uses of the PA system may be considered and approved before the event. Please provide, in writing, the text and reason for the announcement if other than a special guest. Please submit a list of announcements you would like read and the time. The OLA reserves the right to edit these announcements.

We had almost 200 Author Signings on the EXPO floor in 2024, we can no longer promote each signing individually over the PA system but if a Author Signing form is sent in advance we will publish your signing information in the Exhibitor Directory, on an Author Signing page in the program, in the Conference App, on the Conference website, and on posters outside the EXPO.

Cleaning

Aisle carpeting (black & grey flecked) will be vacuumed each day prior to opening. If you require your booth to be cleaned you must make the arrangement with the MTCC.

Please refer to the Janitorial Services Order Form.

Parking

The Metro Toronto Convention Centre has multi-level parking available 24 hours a day. Access to the Convention Centre – North is provided on all parking levels from the North parking area. The entrance to the parking garage is located at the east end of the Centre on Lower Simcoe Street. Exhibitors requiring daily parking on a short-term basis (two days or more) can get temporary parking passes which provide parking with daily in and out privileges.

An Exhibitor Parking Pass Order Form is available for your convenience.